Pinewalk Penguins swim team

2026 COMMITTEE VOLUNTEERS

COMMITTEE ROLES

Team Manager

• Falls Fins representative to the Atlanta Swimming Association (ASA) and SwimTopia; attends all required ASA and SwimTopia meetings. Acts as the liaison between the ASA/SwimTopia and the team/coaches.
• Manages the coaching staff
• Serves as a communication point for all parent feedback
• Communicates with the HOA Board and Property Manager (e.g. reserving facilities, providing home meet dates, etc.)
• Works with property manager to ensures the pool facilities are ready for the season (e.g. starting blocks, flags, etc.)
• Promote swim team through social media and content for weekly emails
• Manages communication with opponents for each swim meet
• Manages the team website and content updates as required
• Provide swim team community with updates via email
• Manages the budget and expenses throughout the season, including registration fees and coaching salaries.
• Acquires sponsorship

Treasurer

• Manages of the budget and expenses throughout the season, including registration fees and coaching salaries.
• Acquires sponsorship
• Works with Concession Coordinator on pricing/expenses, responsible for ensuring concessions has cash on hand to run home meet concession stand

Volunteer Coordinator

• Manages the sign-up of all parent volunteers
• Ensures that parents are aware of their obligations and communicates volunteer assignments before each meet
• Trains volunteers as necessary
• Manage and coordinates volunteers during each meet

Spiritwear/Swimwear Coordinator

• Researches vendors, provides cost and manages the design of the t-shirts and swimwear
• Manages the order process for t-shirts and swimwear
• Manages the delivery of apparel to parents/swimmers

Computer Operations

• Attends ASA/SwimTopia meeting to learn how to use the Meet Maestro software
• Responsible for inputting swim results for every event during swim meets
• Responsible for printing ribbons during swim meets

Concessions Coordinator

• Manages the inventory, shops for the required supplies and food, orders pizzas to be sold on meet day
• Responsible for concession menu
• Works with Treasurer on budget and pricing of goods
• Manages the set-up and clean-up of the concession stand
• Manages the selling of food and drinks at concessions during home meets
• Manages and trains concessions volunteers

Team Photographer/Social Media Coordinator

• Responsible for taking photos at meets, Fun Fridays and all social events
• Communicate and collect photos from swim parents
• Uploads, manages and edits photos in Falls Fins google drive
• Manages social media platforms
• Assists Head Coach with photo slide show to be shown at the year-end party